When you want to buy a printer to print envelopes for you, there are many things to take into consideration. There are a number of printers out there today that range from dirt cheap to crazy costly, but what you need is a printer that does the primary job better than any other similarly priced machine out there. Of course, if you are buying a printer for printing envelopes you will also occasionally print a document on it, scan a paper, print a photo, and you want your printer to be good at those tasks as well. However, if you run an envelope printing business or if you need to print thousands of envelopes and greeting cards each day, you might want to buy a machine specialized for that sort of high volume workload.
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What to look for when buying a printer for envelopes
Determine the type and volume of your usage
This is the first and most important step in deciding which printer is right for you. Does your primary task involve printing spreadsheets from Excel or any other spreadsheet software? If so, you might want to invest in a monochrome printer or a printer that excels at printing black and white documents. Next, you must decide how many black and white documents you need daily if you are going to be printing only a few for home and college use, invest in a portable and cheap inkjet printer.
If you want to use your printer to print hundreds or thousands of pages of spreadsheets and documents each day, go for a monochrome laser printer. If you want lots of work done in colors, such as presentations, photos, and designs, you will still prefer a color laser for business-grade work.
Lasers just produce sharper text and are faster, be it color or black and white. However, if you are a home user who needs to print an occasional web page or photo or a school presentation, you are most definitely going to want an inkjet printer. They are compact, make less noise, and are much cheaper than a laser. Less work and no time constraints mean inkjet. Besides, inkjets produce extremely high-quality color documents and photos, and if you get a professional-grade inkjet for office usage, you will barely be able to tell the difference between a photo printed on your inkjet, and a photo printed on a professional photo printing machine. As long your work doesn’t primarily involve text and the volume of work ranges from low to medium, opt for an all-in-one inkjet.
Inkjet or Laser?
The major difference between laser and inkjet printers is the initial price and the operational cost. Laser printers are more expensive initially, but they are more cost-effective in the long run, as their cost of operation and ease of maintenance is better than any inkjet. Hence, laser printers are the best at printing thousands of documents, as their cost per page is much lower, and they print faster. For small businesses and office usage, laser printers are usually the best choice, especially when you will only be printing black and white documents, with most of the content being text. They are faster, laser printer consumables cost less and their maintenance is much easier. They do occupy more space than inkjets, however. Conclusion-If you will be doing a lot of document printing, and need it to be done fast, get a laser.
Inkjets are preferred by casual users such as schools, students, and home users. That is because home users require a printer with low initial investment, and don’t really care much about the long-term benefits, as they will be printing a few hundred pages per month. However, keep in mind the fact that inkjet printers are not very efficient with ink usage and you might end up spending more on ink cartridges than you did on the printer over the course of one year. Some cheap inkjets designed for home usage cost less than $50, but you will find that their cartridges end up costing half the price of the printer itself. Be careful with your usage and decide how much work you need.
Once you have decided upon the type of your printer, and its cost, you can decide which printer you want to print your envelopes to. If you’re printing envelopes occasionally at home, any cheap inkjet will do, as long as it has a manual feeder slot for envelopes.
The majority of all-in-one inkjets support envelope type #10 and Monarch. If you will be printing a whole lot of envelopes and want it done fast, go for a laser. If you run an envelope printing business and want to produce thousands each day, you might want to choose a specialized envelope printer, which can accept a stack of 50 or more envelopes at a time.
With all the major issues regarding printer choice having been discussed, we will now present to you our top ten printers for envelope printing and generic home usage, as well as professional and business-grade printers. Each printer’s pros and cons are listed separately, and we even analyzed the customer reviews from a number of websites to provide you with the best possible information, that will surely help you greatly in choosing a printer for your needs.
Best INKJET Printers For Envelopes
Epson Expression ET-2650 EcoTank Printer
Pros: High-quality prints and inexpensive to operate
Cons: The waste ink pad is not replaceable, and the color contrast begins to fade over time
The Epson EcoTank is a great small business envelope printing solution in a smaller home printer package. The speed of finished prints is perfect for handling a high volume of envelopes in a reasonable amount of time. The printing speed is 10 ppm for black and white and 4.5 ppm for color prints. The color printing is rich and vibrant and can handle up to 100 sheets of paper. You must limit envelopes to roughly 50 at one time due to the thickness.
You can connect to this printer using USB, WiFi, and WiFi Direct. It makes sending work through a mobile device easy. You can send jobs from a computer, smartphone, tablet, or AirPrint app and retrieve a file format perfect for sending to other locations and devices. One of the bestselling features of this printer is the large ink tank that eliminates the need for dealing with standard ink cartridges. You simply refill the tank and you are good for thousands of copies. Check out the Epson EcoTank printer here.
Epson WorkForce WF-7720 Inkjet Printer
Pros: Simple to unpack and get operational and holds a large amount of paper.
Cons: The scanning orientation is different from most all-in-one units and setting up fax emailing can seem complicated.
The Epson WorkForce is an inkjet printer that saves on energy costs overrunning a laser version business printer. It’s rugged and can hold up to 500 sheets of paper or envelopes and has an output tray that can gather 125 pages. It offers automatic dual-sided copying, quick printing speed, and an auto-document feeder for up to 35 pages. This printer includes a rear paper feed slot for envelopes and thicker cardstock.
Connect to this wireless printer using WiFi, WiFi Direct, USB, or plugin with a traditional Ethernet connection. You can send all your tasks for printing including envelopes using a tablet, computer, or smartphone. You will have to change ink cartridges with this printer, but it is made easier when activating the Amazon replenishment feature. The built-in touchscreen feature allows you to navigate the printer options easily. Check out the WorkForce printer here.
HP OfficeJet 200 Portable Printer
Pros: Easy to set up and use from a smart device.
Cons: Hard-to-maneuver, outdated software, and not the best for high-volume printing.
One distinct advantage of the HP OfficeJet 200 is the ability to take it with you anywhere you go. It is lightweight, compact, and slides easily into the passenger seat of your vehicle. It is durable enough to perform up to 300 pages of standard paper and envelope printing each month. If hooked up to a network, you can still print copies using out-of-network commands.
Connect using USB 2.0, AirPrint, WiFi, WiFi Direct, and any smart device. The 2-inch touchscreen allows you to scroll through all printing options without trouble. The printing speed is 10 ppm black and white and 7 ppm full-color envelopes. The paper capacity is 50 pages. It is an inkjet printer that saves energy and is easy on ink use. You won’t have to change ink cartridges frequently. You can view the HP OfficeJet 200 Portable Printer here.
Brother MFC-J5830DW All-in-One Color Inkjet Printer
Pros: Easy to set up on a wireless network and the colors are vibrant.
Cons: It can have paper jams at times and doesn’t have separate trays for various sizes of paper.
The Brother 5830 is a high-yield inkjet printer that costs pennies to use. All your envelopes will turn out beautifully full-colored with the intended mix of artistry and business savvy. All ink cartridges are fully recyclable, which makes your choice of printers an environmentally-friendly one. You can relax when activating the Amazon replenishment feature. It will monitor your toner levels and order them when running low. It assists in keeping you ready for any printing task.
The printing speed of this printer is an impressive 22 ppm for black and white copy and 20 ppm for full color. You can get up to 3,000 black and white copies and 1,500 color copies per cartridge of ink. Access printing using AirPrint, Google Cloud, Mopria, Brother iPrint&Scan features, Cortado Workplace, and Wi-Fi Direct. You can set up a wireless network using WiFi Direct, USB 2.0, or an Ethernet connection. It has a maximum paper capacity of 250 sheets or envelopes. Have a look at the Brother 5830 here.
HP OfficeJet 250 Portable Printer
Pros: Simple to set up and the battery life is good.
Cons: Doesn’t produce the best picture prints and it works better directly after a full charge at home.
If you are looking for a mobile inkjet printer that offers as much as a desktop version, the HP OfficeJet 250 Portable Printer might be the one to meet your needs. It is lightweight, extremely compact, and relatively durable for your printing projects on the road. It offers all-in-one capabilities, automatic page feed, and adjusts to your specific page size needs, such as standard letters or envelopes. The battery is long-lasting and offers quick-charge capabilities of 90-minutes or less. It fits easily into backpacks or slides comfortably into the back seat of your vehicle.
The 2.65-inch touchscreen allows you to quickly manually toggle printing commands. You can connect using WiFi, WiFi Direct, or USB 2.0, and it’s compatible with smart devices. The free HP ePrint app provides access to sending any fax, copy, or scan item through your tablet or phone. The maximum capacity for paper or envelopes is 50 and the printing speed is 10 ppm black and white or 7 ppm color. It’s not the fastest printer on the block but the trade-off for complete mobility might be worth it for the right businesses. Check out the HP OfficeJet 250 here.
Best LASER Printers For Envelopes
Brother HL-L8360CDW Laser Printer
Pros: Easy to print from any device and fast results.
Cons: WiFi connection is not always dependable and paper jams can be hard to clear.
The Brother HL-L8360CDW brings you the quality of a laser printer with a more affordable price tag than many similar models. It is considered large and will need a designated area for setup. It is geared for small businesses but can be used as a home printer as well. It offers flexibility in both wired and wireless connectivity. Beyond the Gigabit Ethernet connection, you can create a network using Wireless 802.11b/g/n, USB, and NFC. Connect wirelessly using AirPrint, Google Cloud 2.0, Brother iPrint&Scan, Mopria WiFi, or WiFi Direct. The 2.7-inch touchscreen also allows for manual print settings for quick printing of anything from letters to envelopes.
The monthly printing capabilities of this printer are an astounding 60,000 pages. That is a ton of envelopes for even the busiest enterprise. The printing speed is an amazing 33 ppm and a paper maximum capacity of 1,300 sheets. The toner will yield approximately 3,000 black and white copies and 1,800 color copies. You can lock out unauthorized use, which is helpful in a multi-office setting. The Amazon Dash toner refill option makes replacing the ink easier than ever. Check out the Brother 8360 here.
HP LaserJet Pro M15w
Pros: It works great from a smart device and is relatively easy to set up.
Cons: It is not functional through a regular computer and is difficult to set up with an IP address.
The HP LaserJet Pro is a compact full-color laser printer and one of the smallest you will find on the market. Although it has no monochrome capabilities, the color printing results are sharp and clear. You have the capability to print business envelopes that are dynamic and eye-catching. You can connect using an Ethernet cord or through WiFi. You can use the HP Smart app to use this printer with your smart devices. It does require a dedicated WiFi connection to access this feature.
It has a maximum paper input of 250 pages and an output of 150 pages. Each toner cartridge yields approximately 1,000 black and white pages. The printing speed is 19 ppm of standard dimensions or envelopes. It is designed with the ability of printing and copying on heavy-duty paper. It makes it an invaluable tool for projects that require heavy, quality paper. It is the perfect size to place at a corner area of the room or end of a desk and has convenient access. Check out the HP LaserJet Pro here.
Brother HL-L2350DW Laser Printer
Pros: It is easy to operate and prints a ton of envelopes cheaply.
Cons: It is a real hassle to set up a Mac operating system.
The Brother HL-L2350DW Laser Printer is a compact design monochrome laser printer that combines the best features of a leading laser printer and monochrome capabilities. You do not need a large area to set this up for use. It can fit in a small, tight area of your busy desk. It can handle the printing duties for all letter sizes, legal sizes, and envelopes. The printing speed is a quick 32 ppm and can handle maximum paper loads of 250 sheets before needing a refill.
You will enjoy automatic duplex printing and a high-yield toner cartridge. You can get up to 3,000 black and white prints per refill and the Amazon Dash replenishment program helps you stay in good supply. Create networks using WiFi or hi-speed USB 2.0 connection. You can access the printer using computers, smartphones and tablets enabled with AirPrint, Google Cloud, Brother iPrint & Scan, or Wi-Fi Direct. It is compatible with Linux, Mac, and Windows operating systems. Take a closer look at the Brother 2350 here.
HP LaserJet P2035 Monochrome Printer
Pros: It is an affordable printer that is designed for a business that needs the staples and none of the fluff of fancier models.
Cons: No wireless capabilities and the setup software glitches at times.
The HP LaserJet P2035 helps increase your overall productivity with a printing speed of 30 ppm and excellent laser printer quality results for all size documents, including envelopes. Built-in Instant-On technology can speed your printing jobs up to twice the normal speed. It has an adjustable tray to fit paper inputs from 50 to 250 sheets. HP Sure Supply enabled allows for your printer to shop for HP quality toner products when it recognizes it is running low. You are guaranteed to get them at the best price.
You can connect through wired PC and USB ports. It can be secured to limit use to only those with authorization. It allows printing on standard-size sheets, transparencies, and envelopes. The compact design makes it suitable for any size business, or even a smaller home office. Check out the HP LaserJet P2035 here.
Canon imageCLASS LBP162dw Monochrome Printer
Pros: Incredibly consistent and fast high-quality printing.
Cons: Not a huge selection of features and the toner can be expensive.
The Canon imageClass is a dynamic monochrome laser printer that offers the features you need to print up standard sheets, legal size, and envelopes in high volume. You can choose from flexible options in the toner of standard, which yields 1,400 pages, high-yield that provides 4,100 pages, or the drum, offering a whopping 23,000 pages. The recommended monthly volume is up to 2,500 pages and it holds a maximum of 250 sheets for input. The printing speed is a steady 30 ppm. You can enjoy laser printer quality monochrome prints at the pace of one every six seconds. It is an absolute workhorse for companies that need to have tons of envelopes printed on a regular basis.
You can create a network using an Ethernet connection to Windows and Mac PCs, WiFi, or WiFi Direct. Enjoy wireless printing using Canon Print Business, Apple AirPrint, Mopria, and Google Cloud 2.0. It is the perfect size for business and home office use. You can check this printer out here.
Considering how much ink it can hold and how stingy it is when it comes to using it, the Epson Expression ET-2650 EcoTank might prove to be the most attractive option for those who prefer inkjet printers. It shouldn’t take up too much space on your desktop and whatever price you have to spend to get it will be more than made up for with how much you save in ink cartridges.
Artists who prefer laser printing technology will want to try out the Brother HL-L8360CDW. It’s actually not that much different in size in spite of how tall it is, so you should still be able to fit it in any office environment. The extra size does give you more opportunity to load additional envelopes, however, so you can finish off dozens in an hour if need be. Best of all, the quality won’t suffer so it’ll never look like you’re rushing.