When you want to buy a printer to print envelopes for you, there are many things to take into consideration. There are a number of printers out there today that range from dirt cheap too crazy costly, but what you need is a printer that does the primary job better than any other similarly priced machine out there. Of course, if you are buying a printer for printing envelopes you will also occasionally print a document on it, scan a paper, print a photo, and you want your printer to be good at those tasks as well. However, if you run an envelope printing business or if you need to print thousands of envelopes and greeting cards each day, you might want to buy a machine specialized for that sort of high volume workload.
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What to look for when buying a printer for envelopes
Determine the type and volume of your usage
This is the first and most important step in deciding which printer is right for you. Does your primary task involve printing spreadsheets from Excel or any other spreadsheet software? If so, you might want to invest in a monochrome printer or a printer which excels at printing black and white documents. Next, you must decide how many black and white documents you need daily if you are going to be printing only a few for home and college use, invest in a portable and cheap inkjet printer.
If you want to use your printer to print hundreds or thousands of pages of spreadsheets and documents each day, go for a monochrome laser printer. If you want lots of work done in colors, such as presentations, photos, and designs, you will still prefer a color laser for business-grade work.
Lasers just produce sharper text and are faster, be it color or black and white. However, if you are a home user who needs to print an occasional web page or photo or school presentation, you are most definitely going to want an inkjet printer. They are compact, make less noise and are much cheaper than a laser. Less work and no time constraints mean inkjet. Besides, inkjets produce extremely high-quality color documents and photos, and if you get a professional grade inkjet for office usage, you will barely be able to tell the difference between a photo printed on your inkjet, and a photo printed on a professional photo printing machine. As long your work doesn’t primarily involve text and the volume of work ranges from low to medium, opt for an all-in-one inkjet.
Inkjet or Laser?
The major difference between laser and inkjet printers is the initial price and the operational cost. Laser printers are more expensive initially, but they are more cost-effective in the long run, as their cost of operation and ease of maintenance is better than any inkjet. Hence, laser printers are the best at printing thousands of documents, as their cost per page is much lower, and they print faster. For small businesses and office usage, laser printers are usually the best choice, especially when you will only be printing black and white documents, with most of the content being text. They are faster, laser printer consumables cost less and their maintenance is much easier. They do occupy more space than inkjets, however. Conclusion-If you will be doing a lot of document printing, and need it to be done fast, get a laser.
Inkjets are preferred by casual users such as school, students, and home users. That is because home users require a printer with low initial investment, and don’t really care much about the long-term benefits, as they will be printing a few hundred pages per month. However, keep in mind the fact that inkjet printers are not very efficient with ink usage and you might end up spending more on ink cartridges than you did on the printer over the course of one year. Some cheap inkjets designed for home usage cost less than $50, but you will find that their cartridges end up costing half the price of the printer itself. Be careful with your usage and decide how much work you need.
Once you have decided upon the type of your printer, and its cost, you can decide which printer you want to print your envelopes. If you’re printing envelopes occasionally at home, any cheap inkjet will do, as long as it has a manual feeder slot for envelopes.
The majority of all-in-one inkjets support envelope type #10 and Monarch. If you will be printing a whole lot of envelopes and want it done fast, go for a laser. If you run an envelope printing business and want to produce thousands each day, you might want to choose a specialized envelope printer, which can accept a stack of 50 or more envelopes at a time.
With all the major issues regarding printer choice having been discussed, we will now present to you our top ten printers for envelope printing and generic home usage, as well as professional and business grade printers. Each printers pros and cons are listed separately, and we even analyzed the customer reviews from a number of websites to provide you with the best possible information, that will surely help you greatly in choosing a printer for your needs.
Best INKJET Printers For Envelopes
HP OfficeJet Pro 8720
The OfficeJet pro 8720 is an inkjet printer with an array of business-oriented features to dramatically improve productivity and quality. It is capable of duplex printing, meaning it can print both sides of the page at the same time, with no decrease in printing speed at all. This is a great way to save time and paper, and you will be feeding it with a lot of papers as it comes with a 250-page input tray and an automatic feeder that can hold up to 50 sheets. The output tray holds 150 pages, and it probably fills up really quickly because of the insane 20ppm printing speed for color, and 24ppm printing rate for monochrome documents. It is great for your envelope printing needs as it can accept multiple envelope sizes, namely the following- DL, C5, C6, Chou #3, Chou #4. It also accepts Hagaki and Ofuku Hagaki card types.
Connectivity is mainly wireless, although it can be connected with an Ethernet port to the LAN network, so that it can be accessed by multiple PC’s in the vicinity. It also comes with an option to connect to computers via USB port. Its wireless connectivity is unparalleled, it can connect with laptops and PC’s using either wifi or Bluetooth. It can connect with iPad’s and iPhone’s using AirPrint, although you will need to download a separate HP app to enable usage, you can connect with Android phones using wi-fi, Bluetooth, or NFC. Probably the only thing that’s cooler than its limitless connectivity options, is the 4.3″ color touchscreen that allows you control all the printer options and scan and transfer stuff to the cloud with a few swipes of your finger. Now, talking about cons, you don’t really have that many. Even the ones that are there are not really big issues, such as the size and weight of the printer. It is obviously designed to be used in a shop or office, so the size is not that big of a deal. The OfficeJet Pro 8720 is an amazing professional printer for printing all sorts of stuff, including greeting cards and envelopes.
This is an extremely cheap option for home users from Canon, and it offers many useful features such as AirPrint, wireless connectivity with your PC, as well as an option that enables you to directly store scanned documents in your cloud storage while your printer is connected to the internet. It prints at a fairly fast rate, and the print quality is really fine for this price. Scanning and copying work just fine. It is equipped with an automatic feeder system which can hold up to 20 sheets in the tray for printing. Another neat feature is the quiet mode, to reduce noise during operation. It’s extremely compact form factor ensures it can fit in wherever you place it. The automatic feeder also accepts envelopes, so you are not getting a manual feeder on this one.
However, despite its many promising features, there are bunch issues that hold it back, such as the faulty feed system which results in paper jamming a lot of the time. It is built poorly and the ink consumption is rather high, with a few users complaining that just 100 pages of printing can fully deplete an XL ink cartridge. You should know that ink cartridges cost half as much as the printer, so beware if you plan to do a great deal of printing with this.
HP DeskJet 3633
The DeskJet 3633 Compact is extremely easy to set up and is really fun to use. It has the best printing speed for both black and white as well as color pages in this price range. The printer does not include a manual feed slot for envelopes and thicker cardstock, however, you will be feeding them in through the feed tray. It accepts paper and envelopes from the back, outputs to a tray on the front. It accepts #10 envelopes only. Some of the neat features on this extremely compact inkjet are- wireless connectivity with both phone and PC, AirPrint for Macs, quiet mode to reduce noise during operation, and a remote for easy use from a distance.
Its scan resolution is 1200 dpi, which is pretty standard for a decent home printer, and the photos and color documents printed on this machine are of a good quality. The only major problem with this inkjet is the fact that it guzzles up ink cartridges. Even the manufacturers have rated its optimal use at just 100 to 250 pages a month, which might be quite inadequate for a lot of users. And, when you consider the fact that the ink cartridges cost 30-40% as much as the printer, you are left with very limited options for print usage.
HP OfficeJet 100 Portable Photo Printer
The OfficeJet 100 is primarily intended to be a portable photo printer for users who don’t print a lot of photos at a time, since the printing speed is rather slow, and the printer can eat through ink really quick when you are printing all those color photos. The quality of photos is absolutely great, even when compared to photos generated by a full-size inkjet printer. This machine can also print greeting cards and envelopes and it can accept #10 and Monarch envelopes through its top loader and puts out the results on a tray in the front. It comes with Bluetooth connectivity for wireless use with your Android phone, or laptop. One of the big issues with the printer is the fact that its wireless drivers are not compatible with iPad’s or iPhone’s. And, its printing speed is sort of low at just 3.5 color pages per minute. But other than these issues, it does exactly what it says, and does it well. It is a really good printer for a really good price.
Best LASER Printers For Envelopes
Brother HLL8350CDW Wireless Color Laser Printer
This is an excellent piece of machinery from Brother, it has excellent 32ppm monochrome/color print speeds, and a print resolution of 2400 x 600 dpi, which allows high-quality newsletters, photos and more. It is capable of duplex printing to reduce the time and paper usage and its connectivity options include Ethernet, b/g/n Wi-Fi, and USB. It also supports the following mobile connectivity technologies- AirPrint, Google Cloud Print and Wi-Fi Direct. It is rated at a max monthly cycle of 60,000 pages and comes with a standard-size toner in the package. It also features a 250-sheet capacity paper tray that can hold envelopes or legal paper, and a 50-sheet capacity multi-purpose tray for envelopes, cards, and any other thicker media.
It comes with 128MB of RAM, but if your workload includes printing huge photos with sharp detail or big PDF documents, you can upgrade the RAM up to 384MB. It comes with an assortment of various power saving features such as well, including a deep sleep mode that uses less than 1 watt of power while active, a toner saving mode to reduce toner usage while printing less critical documents, and an auto-off mode that powers off the unit when not in use to reduce energy consumption. This is definitely a great purchase for entrepreneurs and small businesses or offices who are looking for increased productivity along with seamless connectivity, and reduced cost of operation.
Brother HL-L2340DW Compact Laser Printer, Monochrome
The Brother EHLL2340DW is a down-to-earth, compact monochrome laser printer with wireless connectivity and duplex printing. That’s it, those are all its features in one line. It is easy to set up, prints in black and white and can do 27 pages per minute, capable of printing on both sides. You can choose to connect the printer to your PC or Mac via wi-fi or use a USB cable. One of the nice things about it is that it comes with a manual feed slot which allows you to print envelopes and cards of all sizes. And, it is super reliable and very built, despite its small size it weighs 15 pounds. Every Brother EHLL2340DW is shipped with a startup toner which is only going to last about a 100 pages, so you might want to order a full-size toner if you purchase this printer. It has no real cons, other than the fact that it is just a black and white printer with no fancy features installed on it.
Ricoh 407521 SP C252DN Color Laser Printer
This is a color laser printer with a high print speed of 21ppm, both color as well as monochrome. It can also accept a wide variety of envelope sizes through its tray feed system. The types of envelopes that it accepts are type #10, C5, C6, DL, and Monarch. Its input tray can hold 250 sheets, and it also includes a one-sheet multipurpose tray. Connectivity options include wi-fi, Ethernet, and USB. It features a memory of 128MB and its processor runs at 350 Mhz. Despite its rather medium-sized footprint, it weighs over 54 pounds and can be a real pain to move around. Other than that, it is a perfectly fine color printer with high print quality and speed, as well as easy controls.
Oki Data C531DN Color Printer
This is an excellent and extremely professional grade color laser printer from Oki. It has a maximum print resolution of 1200×600 dpi and delivers excellent documents and photos, with its high printing speed of 27 ppm in monochrome mode, and 25 ppm in color mode. It has HD color printing which ensures sharp detail and rich colors. The printer can accept paper, envelopes, and cards for printing. It has a 250 sheet tray for holding the paper, and a separate 100 sheet multipurpose tray to feed in envelopes and cards. It can also print banner size sheets up to 52″, which is really cool and generates next to no noise while operating in power saving mode.
You get a 5-year warranty on the print heads and a 3-year carry-in/depot warranty on the printer itself. It has wi-fi, USB and Ethernet as the connectivity options however it lacks AirPrint which would have made it much easier to connect your iPad or iPhone to the printer. Also, the duplex printing feature would is really useful. A really good laser printer from Oki which will surely increase the productivity of small businesses and home office users.
HP LaserJet 1320
The LaserJet 1320 is the weapon of choice for productive business groups and professionals who want increased productivity while reducing energy consumption and operating costs. It prints envelopes and papers with incredible speed, and its print resolution of 1200×1200 ensures razor-sharp detail in everything that comes out of it. You can upgrade the RAM on the machine if you want to work with large photos or PDF documents, but that is not difficult as RAM modules are readily available online, at really low prices. It has a 250 sheet multipurpose input tray that accepts paper of various sizes, envelopes, and cards. The printer supports duplex printing and can output color documents at the speed of 22 ppm, saving your time and money. Definitely go for it, if you want a reasonably priced business grade printer with good duplex printing speed and high reliability.